Include the following. Other duties may be assigned.
- Work with vendors regarding open invoicing
- Prepare weekly accounts payable reports
- Greets and directs visitors to the Company in a professional and friendly manner.
- Answers telephone and directs callers to the appropriate contact person; provides callers with information such as Company address, telephone, fax number, direction and website; takes and retrieves telephone messages.
- Dispatches installers and service technicians to job sites and customer emergencies.
- Receives, sorts and forwards incoming mail.
- Assists with ordering, receiving, stocking and distribution of office supplies.
- Assists with clerical duties such as photocopying, faxing, filing and collating.
- Types memos, correspondence, reports and other documents.
- Performs other related duties as assigned by manager.
- Knowledge of Company practices, procedures, machines, and equipment.
- Knowledge of personal computers, hardware, software, and related applications and systems; ability to skillfully operate computers.
- Ability to skillfully operate the telephone system.
- Ability to communicate professionally with customers and guests.
- Ability to keep confidential information confidential.
- Ability to compose correspondence and reports.
- Ability to follow complex instructions.
- Ability to maintain composure during stressful situations.
- Ability to communicate effectively.
- Ability to determine work priorities.
- Ability to access and enter information using and automated system quickly & accurately.
- Ability to comprehend and apply complex information.
- Ability to work independently, with minimal supervision.
- Ability to operate general office equipment (fax machine, photocopier, computer printer) stationed between 3 & 4 feet high.
- High school diploma or GED required.
- Must have outstanding verbal, written and interpersonal communication skills.
- Must possess knowledge of Microsoft Office
- Conscientious work habits and superior attention to detail.
- Excellent organizational skills with specific attention to detail.
- Excellent interpersonal and customer service skills.
- QuickBooks experience preferred
- Service Titan experienced preferred
The physical demands described below must be met to successfully perform the essential functions of this job.
- Will be required to sit and stand for intermittent periods of time.
- Dexterity is mandatory as this job requires frequent use of hands and fingers.
- Will be required to walk, reach with hands and arms, push items overhead, occasionally stoop, kneel, or crouch.
- Will be required to talk, hear and see.
- Ability to climb stairs.
- This position works primarily in an office setting.
- Company Retirement
- Company Retirement matching 3%
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid time off
- Paid Holidays
